Virtual Finance Office

Real-time financial control - for businesses that can't afford to wait

How it works
Free Consultation
Xero logo next to a circle with 'Certified Advisor' text
An online certification badge for QuickBooks Certified ProAdvisor, Advanced level.
Five gold stars in a row with black outlines on a white background.
A modern glass skyscraper reflecting the city skyline at dusk with a starry sky in the background.

THE PROBLEM

An unhappy man in a business suit sitting at a desk filled with documents and paperwork, holding his head in frustration, late at night with a city view visible through the window.

You're running your business without real financial control

You make decisions every day — on hiring, investment, and growth — but your financial data is weeks out of date. By the time your accountant delivers last month's numbers, the moment has already passed.

30 Days

The average lag between a financial event and a business owner learning about it under a traditional model.

Cash surprises

Problems appear without warning — and at the worst time.

No early warning

Cash pressure builds in silence until it becomes a crisis.

Finance is reactive

You're always catching up — never ahead.

THE SOLUTION

What changes when you work with Reckonwell

Daily Processing

Every transaction handled within 48 hours. Always current, never behind.

Live Visibility

Real-time dashboards so you always know where your business stands.

Control, not stress

Finance feels clear and manageable.

Early Cash Alerts

We flag cash pressure before it becomes a problem — giving you time to act.

Laptop displaying financial stock charts on a white desk with a notebook, mouse, pen, and a potted plant.

HOW IT WORKS

The 48-Hour Model

A circular diagram showing the process of financial transactions, starting with live financial position, then transactions occurring, reconciling processes within 48 hours, books updated in real time, and repeating the cycle.

Transactions captured daily

Nothing waits until month-end

1

Processed within 48 hours

Your books are never more than two days behind

2

Live reporting delivered

Decisions driven by today's numbers

3

HOW IT WORKS

A finance department - without the overhead

🔒 Licensed Accounting Practice

🔄 Xero & QuickBooks certified advisors

🤝 Can work alongside your CFO or accountant

💬 Direct access via WhatsApp & email

🌐 Trusted partner network

Legal · VC · Private banking · Concierge· Business Finance

Business meeting in a high-tech conference room with five professionals, four seated and one standing, engaging in a discussion about stock data displayed on a digital screen.

MEASURABLE IMPACT

Real Money Saved - Real Fast

Our 48-hour finance method doesn't just improve visibility - it translates directly into significant cost savings and increased operational efficiency for your business.

£30k-£38k / $38k-$48k

annually saved by preventing overdraft fees and emergency borrowing.

£20k-£25k / $25k-$32k

annually saved in fees, interest, and better terms.

£10k-£25k / $10k-$32k

annually saved in fees, interest, and better terms.

£95k / $120k

annually saved - no need for in-house finance hires.

The cumulative impact of these improvements can lead to hundreds of thousands in annual savings and revenue enhancements for your business.

Data sources: Sage, CB Insights, Xero, Intuit, British Business Bank, HMRC, AccountsIQ

CLIENT SUCCESS STORIES

Measurable Impact Across Industries

Our commitment to continuous finance delivers tangible results, empowering businesses to achieve greater clarity, efficiency, and profitability.

Technology & Manufacturing Company

Impact

• c. £50,000 annual logistics savings
• +6–9% gross margin improvement
• Real-time margin monitoring via dashboard

From reactive firefighting to disciplined control.

Digital Marketing Agency

Impact

• c. £10,000+ annual cashflow optimisation
• Zero late VAT penalties
• 100% visibility over future obligations

From guessing to knowing.

E-Commerce Brand

Impact

• c. £23,000+ annual profit recovery
• Improved stock turnover
• Stabilised operating cashflow

From growth without control to profitable scale.

PRICING

Simple, Transparent Pricing

Our core virtual finance office services start from just £200 / $300 per month.

Optional add-on services are available at discounted rates for Reckonwell clients.

Final Account Submission

Corporation Tax Submission

VAT Submissions

R&D Tax Credits

Patent Box

Testimonials

  • “We used to waste hours on messy spreadsheets and chasing invoices. Reckonwell cleaned it all up and gave us real-time financial clarity. It’s like having a finance team without the overhead.”

    Jason M., Founder, Dapper Beard Co.

  • “Reckonwell integrated seamlessly with our stack. Xero, Stripe, subscriptions — all handled. I can finally focus on growth, not reconciliation.”

    Sarah K., COO, FlowSync Software

  • “We were skeptical about outsourcing our finance ops, but Reckonwell proved it works. Fast, proactive, and surprisingly affordable for the level of service.”

    Amir T., Director, NovaTech Consulting

Message from our Founder

Black and white portrait of a man wearing a suit and collared shirt, looking at the camera with a serious expression.

Hi, I’m Vadim, founder of Reckonwell

Over the years, working with business owners, I’ve seen the same struggles again and again: bookkeeping done too late, accountants only showing you history, no real visibility on cashflow, and constant stress about whether the business is truly under control.

It became clear to me - the old way of bookkeeping and accounting isn’t enough anymore. Businesses don’t just need compliance; they need clarity, speed, and control.

That’s why I created the concept of the Virtual Finance Office (VFO).
It’s not just bookkeeping, not just accounting - it’s your entire finance operations run for you, like having a full finance team, but for the fraction of the cost.

With Reckonwell VFO:

  • Your books are always up to date (daily, not monthly).

  • Your cashflow forecasts show you the future, not the past.

  • Your bills, taxes, and receivables are all under control in one place.

So you can focus on growing your business with confidence, knowing your finances are in safe hands.

FAQs

    1. Book a call or leave your details on a contact form.

    2. Initial consultation to confirm requirements.

    3. Sign proposal and engagement letter

    4. Confirm identity and company details over a mobile app (takes less than 5 minutes)

  • At Reckonwell, we are currently offering the service to eCommerce, SaaS, Technology enabled businesses - businesses that are open to use accounting software to streamline operations.

  • No, we handle financial operations and finance analysis, but more complicated cases such as debt/equity funding have to be done by CFO or accountant.

  • In order to provide our services, we use Xero, Quickbooks, Dext and number of integrations depending on complexity.

Request Free consultation.